Whether you are wishing for a dream wedding on a beach, in the mountains, or even jetting to a city you have always loved, a destination wedding in Bhubaneswar always adds an extra layer of festivity to your wedding, turning the day or a weekend into a memorable one. But when you are inviting your guests to travel to a different part of the region or country, here are the few things that you should keep in mind.
Be Intentional with Timing
Before you resort to anything, consider what the popular tourist season is. When you decide on your dream date, which coincides with the travel peak time, that could mean higher flight and hotel costs for your guests as well as lower availability. Consider your wedding date with the shoulder season to make planning a little easier. Or you can plan to avail all the logistics before. Also, consider the annual weather patterns so that you avoid the rains or mud seasons in the mountains.
Choose the Right Day
If you’re going to a destination for four days or more, make sure that you don’t plan your wedding just the next day when everyone arrives. Travel can be iffy, with weather and cancellations, putting a damper on even the best-laid plans. Instead, leave a buffer day between arrivals and your wedding day to allow everyone some time to unwind and let them make any last-minute travel changes.
Give Ample Notice
If you are planning a wedding, it is vital that you let your guests know in advance as soon as possible. The moment you have booked your venue, you should send out the save the dates invite. This way, guests can mark their calendar, even if it’s months in advance. You can start looking at the hotel rooms and provide travel tips to your guests. If you are travelling internationally, this allows your guests plenty of time to get visas and renew their passports.
Secure Group Rates
If you are looking for a wedding venue in Bhubaneswar, one way to make a destination wedding easier on your guests is to get yourself as many group rates as possible. Ask a wedding planner or organizer to secure you a group rate with local transportation companies like shuttles and car rentals, and you can even get group rates for flights. When you want a large number of bookings, don’t hesitate to get a discount. Also, you can ask the hotel to provide options that can suit and fit into your budget.
Provide Plans and Activities
As the wedding host, you don’t have to host every single meal or plan activities for your guests. But take some time to compile suggestions and recommendations for your guests regarding what local activities and sightseeing they could do. You could also plan something cost-free such as trail, hiking, or visit a museum where your guests can enjoy without you having to spend extra cash.
An excellent wedding itinerary will ensure that the guests arrive happily and are prepared. In addition to detailing the dates and rooms; fill the itinerary with useful information. You can also post out recommendations and ideas for restaurants and activities apart from dress code or any item that guests should bring. Also, please provide additional information to them that should be of significance, such as high-altitude problems or the importance of layering in a warm destination that gets cool at night.
Welcome Guests Warmly
At your destination wedding, you can also include a welcome bag for your guest. This welcome bag should contain essential items like sunscreen, local maps, water bottles, snacks, and treats that should fit into your theme and destination. Also, print their itinerary before, to let them know everything beforehand.